Public records will be made available for inspection and copying at the Township Municipal Building during normal business hours, Monday through Friday, 8:00 a.m. to 4:00 p.m., with the exception of holidays.
Requests shall be in writing and directed to the Township Manager at the Township Municipal Building, 2325 Darby Road, Havertown, PA 19083. Written requests shall be on a form provided by the Township and shall include the date of the request, the name and address of the requester, and a clear description of the records sought.
Paper copies will be $.25 per page per side. IF mailing is requested, the cost of postage will be charged. If a disk is requested, it will be provided by the Township at the cost of $35.00 per disk. A new disk will be necessary each time records are provided. Fax copies will be available at the cost of $.25 per page. IF "True and Correct Certification" is requested, an additional charge of $2.00 will be added. The Township will require prepayment of the total fees.
The Township will make a good faith effort to provide the requested public records as promptly as feasible. The Township employees shall cooperate with those requesting to review and/or duplicate original Township documents while taking reasonable measures to protect Township documents from the possibility of theft and/or modification.
The Township Manager shall review all written requests for access to public records. As soon as possible, but no later than five business days after receiving a written request to access public records, the Township Manager shall respond to all such requests in a manner consistent with Act 100 of 2002, the Open Records Law.
If a written request is denied or deemed denied, the requester may file exceptions with the Board of Commissioners within 15 business days of the mailing date of the Township's denial. The exceptions shall state grounds on which the requester asserts that the record is a public record and shall address any grounds stated by the Township for denying the request. The Board of Commissioners shall make a "final determination" on the exception within 30 days of the mailing date of the exceptions.
The Board of Commissioners may hold a hearing on the issue during the 30days. If the Board determines that the denial was correct, it must provide a written explanation to the requester. The requester may appeal a final determination to the Common Pleas Court or District Justice within 30 days of denial or final determination.
TOWNSHIP OF HAVERFORD
RECORD REQUEST FORM
DESCRIPTION OF RECORDS (For additional space, continue on back)
For Office Use Only:
FAX MAIL DISK EMAIL
Copies ______ Postage ________Disk _______Fax _______
DATE REQUEST FULFILLED _________
INITIALS OF STAFF MEMBER